Terms of Service

1. About the Service

Luncheon is an internal lunch-registration and billing application operated by Evabits (“we”, “us”, “our”). It allows participating employees to register daily lunch attendance and receive a monthly invoice for the meals consumed. By using the Service you agree to these Terms.

2. Access & accounts

• Access to the Service is granted by an administrator. You may not create an account without an invitation or admin setup.
• You are responsible for keeping your login credentials confidential. Do not share your password with anyone.
• You must provide accurate information (name, email) and keep it up to date. Inaccurate data may result in incorrectly issued invoices.
• If you suspect unauthorised access to your account, notify inkoop@evabits.com immediately.

3. Attendance registration

• You are responsible for accurately registering your own attendance, whether via the kiosk or the user portal.
• Retroactive additions are limited to the previous 30 calendar days. Omissions outside this window cannot be corrected through the application; contact an administrator directly.
• Deliberate false registrations (registering for lunches not consumed) are a misuse of the Service.

4. Payment & billing

• A monthly invoice is generated based on the attendance records for that month. The cost per lunch is set by the administrator and may change for future months.
• Invoices are sent by email and include a payment link powered by Mollie. Payment is due within the period stated on the invoice.
• If you believe an invoice contains an error, contact inkoop@evabits.com within 14 days of receiving the invoice.
• We do not store your payment card details. Payment processing is handled by Mollie B.V. under their own terms and privacy policy.

5. Service availability

The Service is provided on a best-effort basis for internal use. We do not guarantee any specific uptime or availability. Planned maintenance will be communicated in advance where possible. We are not liable for any inconvenience caused by downtime or interruptions.

6. Acceptable use

You agree not to:

• Attempt to gain unauthorised access to other users' accounts or data
• Interfere with or disrupt the Service or its underlying infrastructure
• Use the Service for any purpose other than internal lunch registration
• Upload avatar images that are offensive, illegal, or infringe third-party rights

7. Account termination

Administrators may deactivate or remove your account at any time, for example when you leave the organisation. You may also request deletion of your own account by emailing inkoop@evabits.com. Attendance records may be retained in anonymised form for historical reporting purposes; see the Privacy Policy for details.

8. Changes to these Terms

We may update these Terms. Material changes will be communicated by email at least 14 days before they take effect. Continued use of the Service after the effective date constitutes acceptance of the revised Terms.

9. Governing law

These Terms are governed by Dutch law. Any disputes that cannot be resolved amicably will be submitted to the competent court in the Netherlands.

10. Contact

Questions about these Terms? Contact us at inkoop@evabits.com.